The meeting will be conducted electronically; in-person attendance at the Oubaai Hotel's Conference Room is also welcome.   
Please find enclosed your invitation to the 2024 Annual General Meeting of the Association. As per the provisions outlined in our Constitution, all members in good standing are entitled to attend and participate in the decision-making process.   

Voting can be conducted online, by proxy, or in person. Each registered property holds one vote. In cases where a property is jointly owned, all co-owners will collectively have one vote.   We kindly request that all attendees pre-register for access to ensure a smooth and efficient AGM.   

We wish to remind Sectional Title owners that the Oubaai Home Owners Association only manages the Ordinary Base, Capital Contribution Levies, and water & electricity consumption and associated billing. Your appointed managing agent will handle all sectional title contributions and CSOS levies.   

We eagerly anticipate your presence at this significant gathering, where we will collectively address critical matters impacting our community.   Your participation and input are invaluable as we strive to enhance the Oubaai residential experience.

AGM Pack


Notice of the AGM
Agenda
Minutes of the Previous AGM
Annual Chairmans Report
Financial Statements
Budgets for the Upcoming Year
Proposals and Resolutions
Election Information
Proxy Forms

Draft Minutes of the 2023 AGM

The draft minutes of the annual general meeting (AGM) provide a comprehensive record of the proceedings, discussions, decisions, and resolutions made during the association's most significant gathering of homeowners and stakeholders. 

These draft minutes serve as a preliminary documentation of the AGM and are subject to review, verification, and approval by attendees, typically during the subsequent AGM or a designated follow-up meeting.

Chairman's Report

The chairman's report is a significant component of the Annual General Meeting (AGM) of the Oubaai Home Owners Association, providing an overview of the association's activities, accomplishments, challenges, and future plans over the past year. 

It serves as an opportunity for the chairman to address homeowners, reflecting on the association's performance and achievements and fostering transparency, accountability, and engagement. 

Financial Statements

The annual financial statements provide a comprehensive overview of the financial health and activities of the Oubaai Home Owners Association over the 2023/2024 financial period.