The meeting will be conducted electronically; in-person attendance at the Oubaai Hotel's Conference Room is also welcome.   
Please find enclosed your invitation to the 2024 Annual General Meeting of the Association. As per the provisions outlined in our Constitution, all members in good standing are entitled to participate in the decision-making process.   

Voting can be conducted online, by proxy, or in person. Each registered property holds one vote. In cases where a property is jointly owned, all co-owners will collectively have one vote.   We kindly request that all attendees pre-register for access to ensure a smooth and efficient AGM.   

We wish to remind Sectional Title owners that the Oubaai Home Owners Association only manages the Ordinary Base, Capital Contribution Levies, and water & electricity consumption and associated billing. Your appointed managing agent will handle all sectional title contributions and CSOS levies.   

We eagerly anticipate your presence at this significant gathering, where we will collectively address critical matters impacting our community.   Your participation and input are invaluable as we strive to enhance the Oubaai residential experience.

AGM Pack

Notice of the AGM
Agenda
Minutes of the Previous AGM
Annual Chairmans Report
Financial Statements
Budgets for the Upcoming Year
Proposals and Resolutions
Election Information
Proxy Forms
Supporting Documents

Draft Minutes of the 2023 AGM

The draft minutes of the annual general meeting (AGM) provide a comprehensive record of the proceedings, discussions, decisions, and resolutions made during the association's most significant gathering of homeowners and stakeholders. 

These draft minutes serve as a preliminary documentation of the AGM and are subject to review, verification, and approval by attendees, typically during the subsequent AGM or a designated follow-up meeting.

Chairman's Report

The chairman's report is a significant component of the Annual General Meeting (AGM) of the Oubaai Home Owners Association, providing an overview of the association's activities, accomplishments, challenges, and future plans over the past year. 

It serves as an opportunity for the chairman to address homeowners, reflecting on the association's performance and achievements and fostering transparency, accountability, and engagement. 

Financial Statements

The annual financial statements provide a comprehensive overview of the financial health and activities of the Oubaai Home Owners Association over the 2023/2024 financial period.

Operational Budget

The proposed operational budget for the Oubaai Home Owners Association outlines the anticipated income and expenditures for the upcoming fiscal year. 

It serves as a financial roadmap to ensure that the association's resources are effectively allocated to meet its goals and maintain community standards. 

Village Defined Levy

The village-defined levy is a defined fee imposed on all Full Title Village Units within the estate.

This levy is crucial for the maintenance, management, and enhancement of our Village Units and beautiful gardens etc.  

Sectional Title units is managed and maintained by the appointed management agent. 

Capital Budgets

Capital levies are special levies imposed on homeowners to fund major capital projects and significant infrastructure improvements within the Oubaai community.

 These levies are typically separate from regular maintenance levies and are used for long-term investments that enhance the value and functionality of our shared spaces. 

Proposed Changes to Constitution

The constitution of the Oubaai Home Owners Association serves as the governing document that outlines the rules, regulations, and principles by which our community is governed by.

 From time to time, it may become necessary to amend or update the constitution to better reflect the evolving needs and priorities of our homeowners. 

The proposed changes aim to enhance governance, clarify responsibilities, and improve the overall functioning of the association. 

Proposed Changes to Estate Rules

The estate rules of the Oubaai Home Owners Association serve as the guidelines and standards that govern the behavior and conduct of residents within our community. 

Periodically, it may be necessary to review and update these rules to ensure they remain relevant, enforceable, and aligned with the evolving needs and values of our homeowners.

 The proposed changes aim to enhance clarity, promote harmony, and improve the overall quality of life within the estate. 

Proposed Changes ​Schedule of Transgressions

The schedule of transgressions outlines the violations of estate rules and regulations and the corresponding penalties for non-compliance. 

It serves as a crucial tool for maintaining order, accountability, and harmony within the Oubaai community. 

Periodically, it may be necessary to review and update this schedule to ensure it remains effective, equitable, and reflective of the community's values and expectations. 

The proposed changes aim to enhance clarity, consistency, and fairness in enforcing compliance with estate rules.

Proposed Changes ​​Architectural Guidelines

Architectural guidelines play a vital role in preserving the aesthetic integrity, character, and value of the Oubaai community by regulating the design, construction, and modification of properties within the estate. 

Periodically, it may be necessary to review and update these guidelines to accommodate changing trends, technologies, and community preferences while maintaining the overall architectural harmony and cohesion. 

The proposed changes aim to enhance flexibility, creativity, and sustainability in architectural design while upholding the highest standards of quality and appropriateness.